Meetings, meetings and even more meetings! Some companies seem to fill their employee’s calendars with endless get together, often sapping productivity and energy and leaving workers wondering:
“Why on earth am I even here?”
So how can you go about fixing this problem?
Name the meeting
Firstly it might be a good idea to give every meeting a title, that way it stands out in people’s calendars and they have a snapshot of what to prepare for.
What is the goal of the meeting? What is the problem that you are trying to solve?
Who should I invite?
Look again at the people that you are inviting? Do they absolutely need to be there?
Location and time? When is it? Where is it? How long is it going to last?
Is there anything specific that people need to have prepared or bring with them to the meeting?
Give everyone a set amount of time to speak, that way everyone is able to make a contribution but not dominate proceedings, have an appointed speaker to help move discussions along.
The above can help to improve communications and streamline the overall process of having meetings.
Meetings are an essential part of business life, however they can become like a ship without sails and bob along aimlessly without really moving anywhere.
Commit to giving your meetings purpose and direction, with quantifiable defined outcomes and actions for everyone involved.